Employment

Position: Infant-Toddler Teacher
Reports to: ELC Director, ELC Assistant Director
Date Revised: March 2023
Status: Hourly, Non-Exempt, Full-Time
Salary Range: $18.50 – $23.50 per hour
Contact: Director of Cate Early Learning Center, Patsy Partida (She/Her/Ella)
patsy_partida@cate.org, 805.684.4127 ext. 305

General Summary: 

The Infant-Toddler Teacher is responsible for all aspects of care for infants and toddlers while at the Cate Early Learning Center.  Such responsibilities will include physical caregiving, developmental assessments, monthly contributions to Learning Stories and child portfolios, development of age-appropriate/individually appropriate curriculum, and facilitating supportive relationships with parents.

Essential Job Functions

The responsibilities of this position will include, but not be limited to the following:

Early Childhood Programming

• At all times ensure the children’s safety in both indoor and outdoor environments.
• Maintain teacher-to-child ratios at all times. (Infants 1:4, Toddlers 1:6)
• Responsible for formulating relationships with parents and children that are respectful of individual differences, family styles, and cultural/socioeconomic diversity.
• Responsible for ensuring that all meal and rest breaks for the staff and the changes in the daily schedule for the children (outside time, meals for the children, diaper changes, etc.) are done in an organized manner to support a sense of routine in the environment for the children.
• Plan, supervise, and implement the Infant-Toddler program in accordance with the policies and philosophy of the ELC and the identified curriculum objectives.
• Strive to create an instructional program that meets the needs of each child with concern for his/her interests, individual learning style, and pace of learning.
• Provide appropriate guidance to support staff and substitute teachers, and actively facilitate their program development skills.
• Design a stimulating, consistent, and developmentally appropriate learning environment suitable for all children enrolled in the classroom.
• Contribute monthly Learning Stories pertaining to each child’s development and keep their respective portfolios up-to-date.
• Responsible for doing routine evaluations of each child’s development.
• Adaptable to changes in daily routines and program needs.
• Strive to create a state-of-the-art childcare program.

Interactions with Children

• Strive to create a language-rich program, encouraging positive and respectful interactions.
• Treat each child with dignity and respect.
• Help each child to become aware of his/her role as an integral member of the group.
• Help each child to become comfortable with him/herself.
• Encourage active involvement in problem-solving in the environment.
• Encourage children to be responsible for their actions to support the development of their roles as effective decision-makers.

Working with Parents

• Communicate with parents on a regular basis regarding the progress of their children in the program or specific issues as they occur on a day-to-day basis.
• Work with new parents to create an easy transition into the Program.
• Create an environment that embraces open communication between staff and parents.
• Provide Early Childhood/community resources as needed.
• Update Learning Genie Application in real-time.

Supporting Positive Staff Relationships

• Attend and participate in all staff meetings.
• Attend all recommended in-service trainings.
• Direct any issues to a suitable person in a timely and appropriate manner.

Administrative Functions

• Complete all assigned paperwork (daily information sheets *Learning Genie*/daily attendance, nap and rest documentation, shopping lists, child injury reports, etc.) in a timely manner.
• Assist in the education and ongoing evaluation of fieldwork students, when applicable.

Physical Requirements

• Continually able to observe and respond to children’s needs, emergencies, and/or conflicts that might occur during the day (inside or outside environment).
• Continually able to lift children/materials 1-40 pounds from the floor to a waist-high table.
• Continually able to kneel to maintain eye contact at the child’s level.
• Continually able to sit on the floor to work with children.
• Continually able to react to a child that is 20 to 30 feet away within 30 seconds.
• Continually able to carry a child (1 to 40 pounds), up to 50-100 feet.
• Continually able to respond to children’s first aid needs (inside and outside) which may include cuts, bruises, blood/bodily fluids.
• Continually able to communicate clearly and calmly to children, parents, and co-workers.
• Continually able to deal effectively with the stress involved in working closely with children, parents, and co-workers.
• Continually able to do fine and medium hand manipulation.

Employee Conduct

It is the responsibility of every employee to contribute to a positive work environment through cooperative and professional interactions with co-workers, customers, and vendors.

Minimum Job Qualifications

• High school graduate.
• Minimum of one year’s experience working with young children, two preferred.
• Twelve (12) core units in Early Childhood Education.
• 6 Infant-Toddler units (or 3 units at the time of hire with successful completion of 3 additional units within 12 months of hire).
• Successful completion of the fingerprinting process and or successful transfer of fingerprints from another program.
• Successful completion of the hiring packet, including current immunization record.
• Working knowledge of personal computers with experience in the use of such programs as Microsoft Word and the Google Workspace (Gmail, Google Sheets, Google Docs, Google Calendar, Google Photos).
• Excellent customer service skills in person and on the phone.
• Comfortable with team-based work structure; ability to demonstrate flexibility on the job.
• Demonstrates initiative is conscientious, and provides complete follow-through on areas of responsibility.
• Preferred bilingual (Spanish).
• Strong grasp of RIE philosophy.
• CPR/First Aid Certification, or able to acquire within 3 months of hire date.

Position: Computer Science/Computational Thinking teacher
Reports to: Tobin White, Mathematics Chair
Date Written: March 2023
Status: Exempt (Salaried)
Pay Scale: $60,000 – $80,000
Contact: Lisa Holmes, Dean for Faculty, lisa_holmes@cate.org,
805-684-4127 ext. 202

CATE SCHOOL:

For over 100 years, Cate has been combining the best of East Coast tradition and West Coast energy and innovation in the service of highly motivated, independent-minded kids. Residential life is structured to develop well-being and leadership through the practice of self-discipline and service. In addition to an inquiry-driven curriculum designed to elicit the greatest possible growth in every student, all students participate in an extracurricular program that includes athletics, drama, music, dance, community service, and an extensive outdoor program. With more than 50 honors and advanced courses, the Cate curriculum can meet the demands of the most ambitious students. A typical applicant to Cate has impeccable character, a history of high academic achievement is mature, curious, adventurous, and willing to assume responsibility and independence.

At Cate School Diversity, Equity, and Inclusion (DEI) work are integral to our mission because we recognize that academic excellence and productive citizenship are impossible without intercultural competency. While DEI work at Cate has historically focused on increasing racial, ethnic, and socioeconomic diversity amongst students and faculty, today’s efforts must also provide the skills and competencies that will allow all stakeholders to thrive in increasingly diverse environments, beginning with the one we are constructing at Cate.

Cate’s approach is to “meet students where they are,” and ensure, through education and practice, that they graduate with the foundational skills necessary to excel in institutions of higher learning and in the 21st-century workplace. This approach embodies Cate’s mission as an educational institution rooted not only in character development but in skill building. Likewise, faculty cultural competency is evaluated during the hiring process and then supported and evaluated at regular intervals as part of Cate’s ongoing professional development. Continually honing these skills is essential to ensuring that each member of the Cate community feels a genuine sense of belonging and is able to achieve their greatest growth.

To that end, Cate’s curricular, co-curricular, and extracurricular programming relies upon a community-wide, skills-based framework that acknowledges the centrality of DEI competency to teaching, professionalism, and collaboration, and, for students, meaningful interpersonal connections and post-secondary success. This framework is important because one can value difference immensely and never become interculturally competent. Put simply, awareness and sensitivity must be augmented with greater knowledge of myriad cultures, ideologies, faiths, and ways of living and the practical tools that will enable the most proactive and inclusive behaviors.

At Cate, we often talk about the deep sense of community that attends the “spirit of this place.” While the “spirit” manifests in many ways, it is rooted in the full recognition of the dignity of each person. We encourage all members of the Cate community to share their background, interests, identities, and beliefs so that we can collectively work to broaden our perspectives, deepen our capacity for empathy, and strengthen our resilience. In doing so, we can continue the daily work of creating and building community

Cate School is committed to a policy of Equal Opportunity Employment and nondiscrimination in the treatment of employees or applicants for employment without consideration of race, color, ethnicity, religion, age, sexual orientation, marital status, national origin, disability, veteran status, genetic information, gender or gender identity.

Cate School offers competitive compensation. In setting compensation ranges, Cate School reviews numerous factors including industry data from NAIS, CAIS, NBOA, and other market data. Final salary is based on experience relevant to the role and internal equity.

POSITION PURPOSE:

Overview

Cate School is committed to attracting and retaining a highly talented and diverse community.  We seek applications from candidates who are eager to live among and teach young people from all over the world. A small co-educational boarding school on the Central Coast of California, Cate School offers a career opportunity for educators whose priorities and purposes mirror the four pillars of our mission statement–commitment, scholarship, companionship, and service.

Job Description for Computational Thinking Teacher

Cate School is currently seeking applications from candidates for a full-time teacher with expertise in computational thinking. The position will formally begin in August of 2023. An interdisciplinary initiative at Cate aims to expand the integration of coding and computational thinking into the curriculum, and to build programming for a new innovation lab and computational thinking classroom. To that end, ideal candidates would have a strong background in computer science or software development as well as experience applying that expertise in another field, such as the arts, engineering, mathematics or science. The teacher will instruct four sections of courses which may include Advanced Computer Science, Introduction to Computational Thinking, Digital Arts, and Design and Engineering. The teacher will report to Tobin White, Chair of the Mathematics Department.

Cate students, teachers, and parents have high expectations for teaching and learning. Consequently, we expect our teachers to…

• Collaborate
  • work with course team teachers to deliver consistent, high quality instruction
  • participate in department, school, and parent meetings
  • communicate necessary information regularly to students, colleagues, and parents regarding student progress and student needs

• Teach
  • prepare and facilitate learning experiences that help students master content and develop computational thinking through active investigation and inquiry (Math Dept Inquiry Model)
  • practice inclusive teaching by creating lessons and instructional moves customized to students’ learning needs

(Inclusive Teaching Model)

• guide and monitor student learning and growth through formative assessment and appropriate feedback
• assign and grade class work, homework, tests and assignments in a timely, fair, and consistent manner
• maintain accurate and complete records of students’ progress and development
• Continue to Learn
  • maintain a commitment to continuous professional growth through reflective practice, evaluative feedback, and evolving school needs
  • stay up-to-date with curriculum standards, developments in education, teaching resources and methods, and incorporate new learning into teaching practices
  • help advance the school’s objectives with regard to curricular integration of computational thinking

• Demonstrate commitment to  Diversity, Equity, and Inclusion Work
  • foster a sense of belonging for each student
  • help advance the department’s objectives with regard to anti-racist pedagogies and curriculum

In terms of education and experience, applicants for this position will have:

• minimally a BS in computer science or a related field
• experience teaching computer science, coding or computational thinking courses or, if a mid-career change, comparable work experience where these skills are demonstrated
• demonstrated facility with or ability to learn and adapt to evolving technologies
• demonstrated commitment to / love for working with teenagers as role model, mentor, advisor
• demonstrated commitment to diversity, equity, and inclusion work
• demonstrated commitment to professionalism, collaboration, and growth

Key Competencies

•    self-motivation
•    high energy level
•    verbal and written communication skills
•    attention to detail
•    high work standards
•    problem-solving
•    decision making
•    organizing and planning
•    learning orientation
•    critical thinking
•    stress tolerance
•    flexibility and adaptability
•    initiative

Interested candidates should send a CV and two letters of reference to Lisa Holmes, Dean for Faculty, at lisa_holmes@cate.org.

Position: Director of Technology
Reports to: Head of School
Date Revised: February 2023
Status: Exempt (Salaried)
Salary Range: $100,000 – $125,000
Contact: Lisa Holmes, Dean for Faculty | lisa_holmes@cate.org, 805-684-4127 ext. 202

POSITION PURPOSE:

Cate School is committed to attracting and retaining a highly talented and diverse community. We seek applications from candidates who are eager to work in a residential community. We are in a small co-educational boarding school on the Central Coast of California, Cate School offers a career opportunity for people whose priorities and purposes mirror the four pillars of our mission statement–commitment, scholarship, companionship, and service.

Job Description

The Director of Technology is responsible for the overall design and management of the school’s information systems and communications infrastructure, school-wide hardware and software applications, integration of technology into the academic environment, and technical support for faculty, staff, and students. The Director uses their knowledge of information systems and problem-solving to help design and implement projects that support and further the school’s use of technology for teaching and learning and to promote the utilization of technology throughout the school. The Director will oversee and manage the staff in the technology department. In addition, the Director will work with faculty and staff to identify and implement the overarching system design and infrastructure that will best serve the needs of the school.

The essential functions of the position include:

• Directly overseeing the management, maintenance, and support of the technological infrastructure.
• Directly overseeing all user support efforts, both on a day-to-day basis, and in the context of larger educational technology initiatives.
• Managing technical budgets, allocate resources, and build appropriate project schedules.
• Collaborating with Department Chairs, faculty, and staff to identify current and future needs and opportunities in technology integration and support. Once identified, the Director is responsible for developing a plan to address those needs and opportunities that utilizes the skills of the full technology team.
• Overseeing and evaluating the ongoing support of technology used in educational program development by partnering with academic departments, faculty, and staff.
• Research current trends in education and work with the technology committee members to identify the current technological opportunities that might have appropriate and effective uses in the Cate classroom.
• Designing and implementing training and service protocols that serve to meet the needs of the users on the campus.
• Assuring the security and validity of school information through the development of security procedures and tools.
• Identifying professional development opportunities for faculty and staff that support the technological efforts of the school.

In terms of education and experience, applicants for this position will have:

• minimally a BS in a quantitative field
• experience a similar role or, if a mid-career change, comparable work experience where these skills are demonstrated
• demonstrated facility with or ability to innovate alongside evolving technologies demonstrated commitment to / love for working with teenagers as role models, mentors, advisor
• demonstrated commitment to diversity, equity, and inclusion
• demonstrated commitment to professionalism, collaboration, and growth

Key Competencies

• self-motivation
• high energy level
  verbal and written communication skills
• attention to detail
• high work standards
• problem-solving
• decision making
• organizing and planning
• learning orientation
• critical thinking
• stress tolerance
• flexibility and adaptability
• initiative

Interested candidates should send a CV and two letters of reference to Lisa Holmes, Dean for Faculty, at lisa_holmes@cate.org.

Position: English Teacher
Reports to: Nicole Sintetos, English Chair
Date Written: February 2023
Status: Exempt (Salaried)
Salary Range: $60,000 – $80,000
Contact: Lisa Holmes, Dean for Faculty, lisa_holmes@cate.org, 805-684-4127 ext. 202

POSITION PURPOSE

Cate School is committed to attracting and retaining a highly talented and diverse community. We seek applications from candidates who are eager to live among and teach young people from all over the world. A small co-educational boarding school on the Central Coast of California, Cate School offers a career opportunity for educators whose priorities and purposes mirror the four pillars of our mission statement–commitment, scholarship, companionship, and service.

Job Description for Instructor of English

Cate School is currently seeking applications from candidates for a full-time teacher with a predominant focus in English (4 sections). We are particularly interested in candidates who have experience teaching interdisciplinary or humanities-based curriculum. The position will formally begin August 2023. The teacher will primarily report to Nicole Sintetos, Chair of the English Department. Cate students, teachers, and parents have high expectations for teaching and learning. Consequently, we expect our teachers to…

Collaborate

• work closely with course team teachers to deliver consistent, high-quality instruction and collaborate frequently on assessment measures
• participate in course team, department, school, and parent meetings
• communicate necessary information regularly to students, colleagues, and parents regarding student progress and student needs

Teach

• prepare and facilitate learning experiences that help students master content and develop skills as active readers and writers, especially through active inquiry (English Department Inquiry Model)
• practice inclusive teaching by creating lessons and instructional moves that accommodate a wide range of students’ learning needs (Inclusive Teaching Model)
• guide and monitor student learning and growth through formative assessment and appropriate feedback
• assign and grade class work, homework, tests, essays, and other assignments in a timely, fair, and consistent manner
• maintain accurate and complete records of students progress and development via the school’s learning management systems (Schoology and Veracross)

Continue to Learn

• maintain a commitment to continuous professional growth through reflective practice, evaluative feedback, professional development opportunities, and evolving school needs
• stay up-to-date with current literature, specifically texts by LGBTQ authors and authors of color as we continue to diversify our curriculum
• Stay up-to-date in developments in education, teaching resources and methods, and incorporate new pedagogical and curricular design practices

Demonstrate Commitment to Diversity, Equity, and Inclusion (DEI)

• foster a sense of belonging for each student
• help advance the department’s objectives with regard to anti-racist teaching pedagogies, curriculum, and DEI-based student learning objectives

In terms of education and experience, applicants for this position will have:

• minimally a BA in English (or related field of study); MA or PhD preferred
• experience teaching secondary-level courses in English literature or, if a mid-career change, comparable work experience where similar skills are demonstrated
• demonstrated facility with or ability to learn and adapt to evolving technologies (ie, Google Suite, Learning Management Systems, etc)
• demonstrated commitment to collaboration with colleagues (e.g., course teams, departmental, etc)
• demonstrated commitment to / love for working with teenagers as role model, mentor, advisor
• demonstrated commitment to diversity, equity, and inclusion work
• demonstrated commitment to professionalism, collaboration, and growth

Key Competencies

• self-motivation
• collaborative mindset and skills
• high energy level
• verbal and written communication skills
• attention to detail
• high work standards
• problem-solving
• decision making
• organizing and planning
• learning orientation
• critical thinking
• stress tolerance
• flexibility and adaptability
• initiative

Interested candidates should send a CV and two letters of reference to Lisa Holmes, Dean for Faculty, at lisa_holmes@cate.org.

Position: History Teacher
Reports to: Rebekah Barry, History Chair
Date Written: December 2022
Status: Exempt (Salaried)
Salary Range: $60,000 – $80,000
Contact: Lisa Holmes, Dean for Faculty,
lisa_holmes@cate.org, 805-684-4127 ext. 202

POSITION PURPOSE

Cate School is committed to attracting and retaining a highly talented and diverse community. We seek applications from candidates who are eager to live among and teach young people from all over the world. A small co-educational boarding school on the Central Coast of California, Cate School offers a career opportunity for educators whose priorities and purposes mirror the four pillars of our mission statement–commitment, scholarship, companionship, and service. A small co-educational boarding school, Cate School anticipates and encourages work with our students well beyond the classroom, as faculty members serve as advisors, dorm parents, coaches, and mentors. Job Description for History Teacher Cate School is currently seeking applications from candidates for a full-time teacher with a predominant focus in History (3 sections), but who might also be able to teach a course in English or other subject area (1 section). We are particularly interested in candidates with a background in global history and/or have experience teaching interdisciplinary or humanities-based curriculum. The position will formally begin August 2023. The teacher will primarily report to Rebekah Barry, Chair of the History Department. Cate students, teachers, and parents have high expectations for teaching and learning. Consequently, we expect our teachers to…

Collaborate

• work closely with course team teachers to deliver consistent, high-quality instruction and collaborate frequently on assessment measures
• participate in course team, department, school, and parent meetings
• communicate necessary information regularly to students, colleagues, and parents regarding student progress and student needs

Teach

• prepare and facilitate learning experiences that help students master content and develop historical thinking, especially through active inquiry (History Dept Inquiry Model)
• practice inclusive teaching by creating lessons and instructional moves that accommodate a wide range of students’ learning needs (Inclusive Teaching Model)
• guide and monitor student learning and growth through formative assessment and appropriate feedback
• assign and grade class work, homework, tests, essays, and other assignments in a timely, fair, and consistent manner
• maintain accurate and complete records of students progress and development via the school’s learning management systems (Schoology and Veracross)

Continue to Learn

• maintain a commitment to continuous professional growth through reflective practice, evaluative feedback, professional development opportunities, and evolving school needs
• stay up-to-date with historical learning, including content/area-specific knowledge relevant to courses taught and evolving school needs
• Stay up-to-date in developments in education, teaching resources and methods, and incorporate new learning into pedagogical and curricular design practices

Demonstrate Commitment to Diversity, Equity, and Inclusion (DEI)

• foster a sense of belonging for each student
• help advance the department’s objectives with regard to anti-racist teaching pedagogies and curriculum

In terms of education and experience, applicants for this position will have:

• minimally a BA in History (or related field of study); MA or PhD preferred
• experience teaching secondary-level courses in history or, if a mid-career change, comparable work experience where similar skills are demonstrated
• demonstrated facility with or ability to learn and adapt to evolving technologies (ie, Google Suite, Learning Management Systems, etc)
• demonstrated commitment to collaboration with colleagues (e.g., course teams, departmental, etc)
• demonstrated commitment to / love for working with teenagers as role model, mentor, advisor
• demonstrated commitment to diversity, equity, and inclusion work
• demonstrated commitment to professionalism, collaboration, and growth

Key Competencies

• self-motivation
• collaborative mindset and skills
• high energy level
• verbal and written communication skills
• attention to detail
• high work standards
• problem-solving
• decision making
• organizing and planning
• learning orientation
• critical thinking
• stress tolerance
• flexibility and adaptability
• initiative

Interested candidates should send a CV and two letters of reference to Lisa Holmes, Dean for Faculty, at lisa_holmes@cate.org.

Position: College Counseling Office Manager
Reports to: Director of College Counseling
Status: Non-Exempt (Hourly)
Pay Range: $25/hr. – $30/hr.
Contact: Maude Bond Director of College Counseling
Director of Strategic Planning & Coordination
Maude_Bond@cate.org, 805-684-4127 ext. 235

POSITION PURPOSE:

The College Counseling Office Manager reports directly to the Director of College Counseling and is responsible for supporting the successful execution of the administrative needs of the College Counseling Office. The College Counseling Office Manager also works collaboratively with all team members within the College Counseling office to support their various initiatives including but not limited to assisting with the Spring Break college tour, Spring Family Weekend, and Case Studies program and is the on-site, point of contact for the College Counseling Office. This position is a temporary position to support a leave of absence in the College Counseling Office.

MAJOR RESPONSIBILITIES

• Be a welcoming presence for all visitors to the College Counseling office.
• Coordinate, administer, and act as the point person for all College Board testing (AP, PSAT, SAT, Subject Tests).
• Act as the point person for ACT-related questions and coordinate transportation to local ACT test centers for Cate students.
• Work with the Director of Learning Services to manage Services for Students with Disabilities (SSD) and Test Accessibility and Accommodations System (TAA) applications and test administrations.
• Maintain College Board and ACT test score data.
• PSAT Score Report dissemination to students and parents.
• Manage testing fee waivers requests and distribution.
• Collect and promote information regarding summer programs and coordinate visits for off-campus program representatives.
• Manage and submit materials on behalf of students to Cal Grant, National Hispanic Recognition Program, and similar entities.
• Draft and send emails to parents and students as needed.
• Coordinate on-campus test prep.
• Coordinate the Spring Break College Tour.
• Maintain the College Counseling bulletin boards throughout the year and for Commencement weekend.
• Maintain College Contacts database.
• Schedule college representative visits and promote daytime visits and college nights.
• Reconcile and submit the College Counseling Office credit card report monthly.
• Monitor and manage the College Counseling Office maintenance and improvement needs.
• Assist in implementing surveys (Junior Questionnaire, Senior Exit Survey, etc.)
• Assist in coordinating seniors’ Outings Week plans.
• Assist in maintaining data and information on Google Drive, Schoology, SCOIR, and other platforms.
• Assist in archiving graduate data including transcript, test scores, GPA, school letter, and matriculation.
• Assist in coordinating College Counseling events (Senior Application Day, Case Studies Program, Family Weekend programming, etc.) Manage college mail.
• Perform other administrative duties as needed.

SKILLS and QUALITIES

• Excellent interpersonal skills to develop relationships with faculty, students, and families.
• Excellent written and spoken communication skills.
• Meticulous attention to detail and follow through.
• Self-starter, energetic, and flexible. A sense of humor is a plus.
• Works collaboratively and exhibits leadership competencies including organizational abilities, strategic thinking, and managing multiple priorities.
• Experience with data management systems (Cate School uses Veracross), Google Drive, Excel, Word, PowerPoint, etc.
• Microsoft Office, and general technological ability.
• Ability to manage confidential information.
• Willing to take on additional responsibilities as needed.
• Can manage details and meet deadlines.
• Fluency in Spanish a plus.

Other Responsibilities include:

• reconciling credit card statements
• budgets with the director
• contacts for admissions officers
• updating bulletin boards

Programs:

Spring Family Weekend – April 20-22, 2023

Case Studies Program with local schools: April 24 and 25, 2023

Position: Administrative Associate to the Chief of Staff
Reports to: Chief of Staff
Date Written: January 12, 2023
Status: Salary Non-Exempt (Hourly)
Pay Range: $25/hr. – $30/hr.
Contact: Tiarzha Taylor Chief of Staff Director of Strategic Planning & Coordination Tiarzha_Taylor@cate.org, 805-684-4127 ext. 201

POSITION PURPOSE

The Administrative Associate reports directly to the Chief of Staff and is responsible for supporting the successful execution of the administrative needs of the Head of School. The Administrative Associate also works collaboratively with the Chief of Staff and key members of the Senior Leadership team to support their various initiatives and work processes, and is the on-site, point of contact for the Folger Reception Center. In all endeavors, the Administrative Associate is representing the Head of School’s Office and is expected to do so in a thoughtful, patient, and professional manner.

POSITION RESPONSIBILITIES

• Assistant to the Chief of Staff
  • Assist Chief of Staff with supporting smooth operation of Head of School’s office and all of Head of School’s requirements, including scheduling, travel, travel expenses, coordination of external board requirements (EEI, HMA, Tabs, Westminster), perform occasional research, preparing presentations and speeches, and managing files.
• Office Management, and General Administrative Support
  • Serve as daily, direct point of contact for managing Folger Center, opening and closing of office, greeting guests, managing general flow of office.
  • Maintain inventory of supplies and stationery; handle inbound requests in person and on the phone and via email; assist other departments with occasional administrative support; handle mail, compose correspondence, perform occasional research, and maintain general office physical files.
  • Prioritize and handle mail, compose correspondence for Administrative office team.
• Leadership Administration Support
  • Provide support for the Senior Leadership team (Assistant Heads, Director of People & Belonging, Dean of Faculty, Director of Studies, Director of Inclusion, Director of Marketing and Communications) with scheduling of campus initiatives, budgeting, and general administrative support.
  • Assist Chief of Staff with administration of Annual and Cyclical Strategic Initiatives and
• Campus Programs
  • Dean of Faculty and People & Belonging Initiatives
    • Support new Faculty Recruitment
    • Support the Dean of Faculty and Director of People & Belonging with hiring and recruitment efforts
    • Manage position postings through recruiting firms and other outlets.
    • Build interview schedules (generally 2 days’ worth of interviews per candidate) for prospective faculty candidates for most open positions.
    • Coordinate candidate travel arrangements, including expense reimbursements.
  • Support Re-Contracting Process
    • Oversee scheduling of numerous Departmental review and one-one-one meetings, routine maintenance of faculty employment files and databases.
    • Assist with electronic distribution of relevant materials and correspondence
• Steering Committee
  • Provide support for Administrative needs as necessary (i.e. expenses, conference registration, travel)
  • Schedule meetings with Steering Committee members as needed
  • Assist Chief of Staff with administration of Cate Board of Trustee Administrative Needs
  • Scheduling Board Meetings and Committee Meetings, Production of Board Meeting Materials, event planning (see below)
• Event Planning and Execution
  • Board of Trustees – Support Chief of Staff with managing logistics for all Board meeting receptions and dinners.
  • Faculty Events – Coordinate all Internal Campus Events including Steering retreat dinners, new faculty dinner, opening School dinner, Holiday Party, End of Year Party, and Employee Recognitions
  • Faculty Meetings – Support Assistant Heads and Director of Studies with event needs for faculty meetings and scheduling support for meetings
  • Coordinate with other offices for schoolwide events such as Family Weekends,
  • Commencement and Camp Cate
• Budget Management, Expenses
  • Assist Chief of Staff in managing Administration budget, establishing goals and targets
  • Process routine invoices and purchase orders and submit monthly credit card invoices for Folger Center team

QUALIFICATION STANDARDS

Education/Training

• Minimum four years experience in events, advancement, communications or public relations
• Bachelors degree
• Experience in independent schools preferred

Skills/Qualities

• The position requires effective communication skills, “hands-on,” creative oversight of events, high organizational skills, management of volunteers, collaboration across departments, confidentiality, and budget management.
• Ability to work in a fast-paced environment and balance multiple priorities with a tenacious and “can-do” attitude to follow through on a broad range of issues to their completion.
• Demonstrate an interest and passion for creating positive experiences for the many constituent groups
• Works independently under broad project definitions to define and gain approval on project scope, milestones, costs and deliverables, and executes accordingly.
• Exhibits leadership competencies, particularly in maintaining strict confidentiality of sensitive issues passing through the HOS office.
• Demonstrates ability to work collaboratively and positively with multiple stakeholders and departments
• Extremely high attention to detail and ability to meet deadlines
• Values interpersonal skills that allow for effective relationships with colleagues and guests
• Proficiency in G Suite and Microsoft Office (Word, Excel, PowerPoint); experience with Veracross a plus
• Willing to take on additional responsibilities as needed
• Additional language fluency a plus
• Ability to work occasional nights and weekends

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