Director of Physical Plant/Facilities Master Planning

Department: Facilities
Reports To: Assistant Head for Finance and Operations
Status: Exempt, full-time, benefits

Summary

The Director of Physical Plant/Facilities Master Planning is responsible for all issues relating to the maintenance, management, and sustainability of Cate’s facilities, grounds, infrastructure, and plant resources. In addition to overseeing day to day operations and the work of the facilities team, the Director leads strategic planning for plant and facilities, defines and prioritizes deferred maintenance issues and works with school internal and board committees in the planning and implementation of necessary campus upgrades.  All aspects of facilities maintenance, landscape, transportation and management of any outsourced contractors falls under the purview of the Director, who partners closely with the Assistant Director of Facilities to ensure that day to day as well as longer term planning issues are coordinated and cohesive.  The Director also serves as the primary decision maker in prioritizing jobs, allocation of staffing, and resources in support of total facility management.  

Essential Duties and Responsibilities

• Serves as lead project manager on internal repair/renovation/construction projects of existing campus facilities. Prepares cost estimates, scope of work, Request for Proposals and bid/contract documents.  Conducts field investigations of work, evaluates work, resolves contractor issues, approves pay applications/changes and approves final acceptance of work.
• Provides overall leadership to the Facilities and Transportation teams, setting the tone, expectations and providing continuous evaluation and support to the team members.
• Leads training, evaluation, professional development opportunities and ongoing feedback to align staff work outcomes with core objectives.
• Assists in implementation of and utilizes the information in SchoolDude, the web based facility software program the school will be using, to project and prioritize short and long term facility needs.
• Utilizes scheduling functions to maintain control of preventative maintenance for all facilities, equipment, vehicles and related services.
• Plans, budgets and oversees facility modifications including cost estimates, bid sheets, layouts and construction oversight.
• Partners with Assistant Director of Facilities and Assistant Head for Finance and Operations in the development, training and execution of Emergency Facility Protocols.
• Works with Assistant Head for Finance and Operations to create and administer the operating budget assigned to facilities.
• Remains current with industry standards related to facilities.
• Shares responsibility for hiring, evaluations and training in the department.

Education and Experience

• The Director of Physical Plant/Facilities Master Planning should have a Bachelor’s degree from an accredited institution, ideally in Construction Management, Engineering or a closely related field and at least five years of related experience leading facility management operations including budget oversight, contracted services oversight, personnel management, long term planning and basic knowledge of purchasing, accounting and record keeping. Preference given to experience in an educational environment.

Other Skills

• Given the extensive use of web-based software, strong technological skills are required.  This position must be able to communicate well both verbally and in writing, must have strong people, organizational and planning skills and be able to manage multiple projects and teams at one time. Ability to read/interpret blueprints, technical specifications and field reports.
• Moderate physical activity is required, including climbing stairs, standing, bending, carrying up to 50 pounds, and ability to tolerate moderate levels of heat, cold, and noise.