Employment

Position: Advancement Assistant/Associate
Department: Advancement
Reports to: Associate Director and Director of Advancement
Date Written: July 2021
Status: Non-Exempt
To Apply: Please send resume and cover letter to Lindsay Newlove, Director of Advancement

Position Purpose

The Advancement Assistant/Associate will provide general support to the Advancement team in an effort to secure donations and support fundraising initiatives and campus events.

Major Responsibilities

In collaboration with the Associate Director and Director of Advancement, the Advancement Assistant will:

1. Manage workflow for Director of Advancement, including travel, calendar, and correspondence.
2. Update biographical data in the database for all constituents.
3. Support gift acknowledgment process including mail merging, signature distribution, scanning, and sending.
4. Coordinate in-person and virtual meetings as needed for Advancement colleagues, Board of Trustees Advancement Committee, and others as needed.
5. Work with vendors for Advancement projects and events.
6. Partner with Facilities staff, Executive Assistant to Head of School, Special Events Coordinator, and others for campus-wide events including Family Weekends, Commencement, and stewardship events.
7. Process invoices and expense reports and reconcile monthly with the Business Office.
8. Track and order office supplies.
9. Oversee bulk mail accounts, including balance and deposit.
10. Schedule and take notes for Advancement staff meetings; manage internal Google calendar.
11. Represent the Advancement department and Cate School to all constituencies with a positive and pleasant attitude.
12. Be available for evening and weekend work as needed.

Qualification Standards

Education/Training

• College degree or equivalent
• Office and/or non-profit organization experience preferred

Work Experience

• Fundraising/development
• Office administrative work
• Planning special events

Skills/Qualities

• Experience in G-suite and Microsoft Office required
• Database experience (Cate uses Veracross); willingness to learn new software programs
• Excellent verbal and written communication skills
• Attentive to planning and project follow-through
• Ability to work independently and as a team member
• Collaborative work style
• Able to exercise good judgment and maintain confidentiality
• Sense of humor
• Ability to learn quickly and handle multiple deadline-oriented tasks with initiative
• Interest in contributing to advancement office goals

This job description is not intended to be all-inclusive. An employee may also perform other reasonably related business duties as assigned.

Physical Requirements

• Ability to lift 20 pounds, using proper lifting techniques
• Ability to sit, stand, and/or move around the applicable working environment as needed
• Ability to travel safely and comfortably around our campus
• Ability to use a keyboard (or an alternative input device) and other office equipment
• Ability to read the information in printed material, on a computer screen, and/or on a mobile device/laptop for extended periods of time

Equal Employment Opportunity Policy

Cate School is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, sex, pregnancy, childbirth, marital status, age, national origin, ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, veteran status, gender, gender identity, genetic information or any other category protected under federal or local law.

Position: Registered Nurse
Reports to: Director of Health Services
Status: Non-exempt, full-time

Position Overview

Cate School is currently seeking highly qualified Registered Nurse candidates. The position will formally begin April 30, 2021. The RN will report to Natalie Jackel, RN, Director of Health Services.

Major Responsibilities

Reporting to the Director of Health Services, the nurse will provide care for 300 day and boarding students and 200 employees. The ideal candidate possesses strong communication skills, problem-solving skills, and work ethic. The nurse will assist in managing the daily responsibilities of the health center. These include but are not limited to:

• Provide comprehensive health care services
• Daily maintenance of the Health Center and/or Mesa Clinic
• Maintain accurate record keeping/documentation of patient interactions and any additional communication that may be necessary
• Assist the Director of Health Services as needed
• Assist the Medical Director as needed

Requirements

• At least 5 years clinical experience, preferably in pediatrics or adolescent medicine
• Expected hours: One 12 hour and 3 8.5 hour shifts per week, weekends required
• Boarding school experience preferred
• Adept at medical electronic records
• Good communication skills
• Bachelor’s degree
• RN license
• CPR and BLS certified

Key Competencies for Employees at Cate

• self-motivated
• values diversity, equity, and inclusion
• high energy level
• excellent verbal and written communication skills
• careful attention to detail
• high work standards
• problem solver
• collaborator within a team
• organized
• growth mindset
• tolerance for stress
• flexibility and adaptability
• initiative

Interested candidates should send a CV and two letters of reference to Natalie Jackel at natalie_jackel@cate.org.

Job Title: Director of Human Resources
Department: Business Office
Reports To: Assistant Head for Finance and Operations
Status: Exempt, full-time, generous benefits
To Apply: Please send a resume and cover letter to Hallie Greene, indicating “Director of Human Resources” in the subject line of the e-mail.

Summary

Cate School invites applications for the Director of Human Resources position. Reporting to the Assistant Head for Finance and Operations and a new role within the Cate community, the Director of Human Resources is responsible for the direction, planning, and implementation of human resources functions and activities. This person serves as the community’s liaison and go-to resource for a broad range of Human Resources needs including: Employee Relations, Performance Management, Employee Benefits, Recruitment, Compensation Systems and Structures, Regulatory and Legal Compliance, and the administration of related Human Resources programs. This position partners with the Controller on all benefit/payroll related issues and is supported by associates in the Business and Head of School offices. The Director will need to respond to and understand the culture of our residential community in order to support and inform the work of the faculty and staff, to build practices that enable all employees to grow in their professional roles and to contribute to a productive, equitable, and inclusive working environment. This involves managing employee relations, including advocating and coaching/advising as appropriate. The successful candidate will not only maintain a strategic role and have an entrepreneurial spirit but will also be required to be “hands-on” in completing administrative tasks. Working at Cate School requires a commitment to the mission and values of the school.

Cate School complies with the Americans with Disabilities Act (ADA) and considers reasonable accommodations that may be necessary to perform the essential functions of the job.

Essential Duties and Responsibilities

Employee Relations

• Oversee and participate in the on-boarding and exit process for all new and existing employees
• Maintain Human Resources files
• Assist in writing and updating job descriptions
• Process changes including but not limited to new hires, change of status and terminations
• Partner with the Director of Inclusion and the Inclusion Core Team to develop programs and policies that support the optimal growth and sense of belonging for every employee
• Review and update as appropriate Cate’s Employee Handbook/HR related policies and forms, including researching and advising the school’s senior leadership team relative to best practices and other relevant standards
• Be self-directed with proven ability to assume responsibility, work independently, creatively solve problems, and move work/projects to completion with minimal supervision

Performance Management

• Recommend, coordinate, and deliver (when necessary) training programs for employees
• Manage the development of employee and manager training programs through administering policies that provide a safe, respectful, and supportive workplace
• Work with Department Chairs to coordinate consistent and thorough performance management check-ins with faculty, including upward/360 reviews
• Work with administrative departments to ensure goal setting and assessments are conducted regularly, including upward/360 reviews
• Create structures to manage performance management across responsibilities (i.e. as a teacher, as a coach, as a dorm parent, etc) and determine how they are assessed
• Partnering across the School to develop growth pathways for all professionals.
• Using the software system, Folio, work with administrators and individuals to identify and articulate both campus wide and individual annual goals
• Create an environment where providing constructive feedback is understood, embraced, and desired

Employee Benefits

• Oversee the school’s benefits program as well as identify new potential benefits. This includes but is not limited to managing the annual renewal and working with the Assistant Headmaster for Finance and Operations on benchmarking to ensure that the school continues to provide a high quality and competitive overall benefits program, while being fiscally responsible.
• Serve as the administrative point of contact for benefit related questions
• Actively manage and lead the administration of the school’s 403(b) retirement savings plan, which includes employee education, report generation, census testing, compliance monitoring, and assisting with the annual plan audit

Recruitment

• Oversee the employment process for all open positions. This includes developing and supporting outreach efforts that identify individuals who share our mission and reflect the diversity of the community we serve.
• Assist the Assistant Head of the School and Director of Equity and
• Inclusion with recruiting of Faculty
• Assist the Assistant Head of the School and Director of Equity and
• Inclusion with onboarding and orientation of new employees.
• Support other hiring managers across campus in their recruiting to attract and retain a diverse applicant pool

Compensation Systems and Structures

• Plans and coordinates the annual performance and compensation review process for Faculty and Staff positions. This includes participating in, or obtaining, relevant salary surveys and benchmarking studies as appropriate and making related recommendations.
• Works with the Head of School to advise on compensation strategies, equity studies, and contracting processes for faculty and staff

Regulatory and Legal Compliance

• Assist with Federal and State compliance programs and training
  Manage all administrative aspects of the leave of absence and workers compensation programs in accordance with the applicable federal and state employment laws
  Serve as point of contact for employees regarding leave of absences and workers compensation
• Research, create and maintain leave of absence, workers’ compensation and compliance related documents
• Ensure the organization complies with all applicable laws/regulations, proactively identifies any employment law changes, and advises management as appropriate
• Oversee accurate and timely HR reporting (internal and external/statutory) and that benefit related bills are accurate, processed promptly and reconciled on a regular and/or as needed basis

Education and Experience

• Bachelor’s degree from an accredited college/university, Master’s degree in a related field preferred
• Experience working in an academic environment preferred
• 4+ years’ experience working within Human Resources
• Experience administering FMLA, CFRA, military, pregnancy disability, parental and personal leaves and workers compensation
• Demonstrated understanding of State and Federal laws
• Demonstrated understanding and knowledge of employment laws /regulations, and all other functional areas (e.g., employment, benefits, employee relations)
• Commitment to high standards in work quality and the work environment
• Demonstrated awareness, experience, and competence in working with a diverse, multi-racial, multicultural, and socio-economic client population
• Excellent verbal and written communication skills, including the ability to express oneself clearly and concisely, and successfully interact with colleagues at all levels. This includes the ability to de-escalate circumstances when needed
• Ability to handle sensitive employment information and records with discretion and confidentiality as appropriate
• Excellent listening skills, including the ability to discern information and operate with objectivity, discretion, and confidentiality
• Strong communication skills and the ability to quickly think and make decisions.
• Comfort developing skills in growth areas
• Ability to pay attention to the minute details of a project or task
• Conscientious in aligning tasks, projects and procedures with the goal of providing our school and business partners with exceptional service
• Ability to take responsibility for own work, establish trust, and be receptive to feedback.
• Be respectful and inclusive; work well with others regardless of level, background or opinions; maintain positive and professional relationships.
• Proficiency in computer and online programs, databases, and platforms. This includes, but is not limited to, the world of Google products and software, video software, and MS Office.
• Ability to prioritize and complete tasks/assignments/projects within established time frames, including the ability to stay focused and manage multiple projects/activities simultaneously
• Fluency in Spanish required
  Society for Human Resources Management Certified Professional (SHRM) Certification preferred

Preferred Competencies

Oral/written communication, problem-solving, teamwork, leadership, professionalism, career management, administrative expert, human resources knowledge, proactivity, advising, coaching, recruitment and selection, inclusivity, intercultural sensitivity and language skills, analytically driven, HR reporting skills

Physical Requirements

• Ability to lift 20 pounds, using proper lifting techniques
• Ability to sit, stand, and/or move around the applicable working environment as needed
• Ability to travel safely and comfortably around our campus
• Ability to use a keyboard (or an alternative input device) and other office equipment
• Ability to read information in printed material, on a computer screen, and/or on a mobile device/laptop for extended periods of time

Equal Employment Opportunity Policy

Cate School is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, sex, pregnancy, childbirth, marital status, age, national origin, ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, veteran status, gender, gender identity, genetic information or any other category protected under federal or local law.

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