Employment

Position: Accountant/Accounts Receivable
Department: Business Office
Status: Exempt (Salary), Full-time
Reports To: Director of Finance and Operations
Pay Scale: $68,000 to $72,000 depending on experience

Job Summary

This position is chiefly responsible for all Accounts Receivable functions and support for general accounting needs. This includes managing the student and employee account database, payments and charges, student enrollment plan setup, bank deposits and appropriate allocation of all monies received for the school, and for customer service in addressing walk-in needs identified by employees, parents, students & vendors.  In addition, position assists with general accounting needs that include monthly reconciliations, posting journal entries to the general ledger and collaboration with the Controller to support the year end audit. A high degree of attention to detail, ability to communicate in an effective and supportive manner and, given the sensitivity to the individual personal financial information this position encompasses, a high degree of confidentiality and professionalism is required.

Major Accountabilities are:

• Manage daily all school banking, collect all monies received including checks and cash payments and all payments for student, faculty and staff accounts, as well as all donations for Advancement Office and allocate them to the appropriate accounts.
• Assist with customer service for constant foot traffic coming into the office for faculty, students and vendors.
• Assist with all mail incoming and outgoing for the Business Office
• Collect all charges for student, faculty and staff accounts and post them throughout the month, along with preparing end of month reports. Work with the Financial Aid office to calculate the financial aid portion when applicable.
• Work with Admission Office to track deposit payments and contract signings to accurately track enrollments.
• Email monthly statements and keep current on accounts in arrears. Document conversations with families.
• Manage online student accounts database and assist parents with online accounts (daily)
• Coordinate Monthly ELC billing and payments with ELC Director
• Coordinate new policy rates and online claims for our Tuition Refund Insurance. Review and confirm with the Director of Finance and Operations.
• Start the re enrollment process: first week of January confirm with the Director of Finance and Operations or Admission Office the tuition amounts. Confirm Tuition Refund Insurance rates for contract and update with Admission Office to include online rate description with brochure link.
• Follow-up and coordinate with Admission Office all new and returning student contracts.  Set up new student accounts and charge accounts accordingly.
• Track and balance deferred tuition deposits, incoming tuition, and pre-paid tuition.
• Keep current the Tuition Base File, Financial Aid File, student charge sheets, class lists, and the list of elected Cate Parent Membership during enrollment.
• Each month meet with the Director of Finance and Operations to keep current on overdue accounts, send out letters and/or reminders for the accounts to remain current and develop further strategies for collection should balance remain outstanding after 60 days.
• Monthly reconciliations for major accounts
• Posting payroll journal entries to the general ledger
• Collaboration with Controller to support the year end audit
• Work collectively and collaboratively with Accounts Payable, Controller and other office personnel in support of additional accounting needs, and other daily business operation needs that may arise.
• Additions/Temporary:  Financial Aid Committee, 1099’s, Import Ramp credit card charges & audit charges, Petty Cash.

Accounts Receivable Specialist Skills and Qualification Standards:

• Previous responsibility for accounts receivable/accounts payable functions
• General accounting experience
• Excellent analytical and computer skills
• Excellent attention to detail
• Deadline-driven
• Values diversity
• Ability to work collaboratively with a diverse peer group
• Ability to maintain high level of confidentiality
• Ability to learn new technological systems quickly
• Excellent interpersonal, written and spoken communication skills
• Customer service oriented
• Effective problem solver
• Positive attitude and team spirit

Job Benefits:

This position comes with full benefits that include robust Health/Dental/Life insurance, Retirement and PTO plans.

All Cate Employees live up to the following Essential Expectations:

1. Overtly support and act according to the school’s mission and values.
2. Foster a safe, predictable, and supportive environment for employees and students.
3. Interact with colleagues in a respectful and collegial manner that fosters a healthy culture for living, learning, and working together.
4. Demonstrate commitment and courage in service of building our school culture where diversity is affirmed and supported.
5. Demonstrate appropriate planning and preparation to meet the complex and evolving needs of your role.
6. Uphold professional standards of predictable presence, reliable responses, and relational trust.
7. Appropriately steward strategic and special projects associated with role or team.
8. Honor the confidentiality of School, student, and family information.
9. Comply with policies and procedures as articulated in the School’s Employee Handbook.
10. Authentically engage in self-reflection in service to professional growth and adapting to the evolving needs of the school.

At Cate, we often talk about the deep sense of community that attends the “spirit of this place.” While the “spirit” manifests in many ways, it is rooted in the full recognition of the dignity of each person. We encourage all members of the Cate community to share their background, interests, identities, and beliefs so that we can collectively work to broaden our perspectives, deepen our capacity for empathy, and strengthen our resilience. In doing so, we can continue the daily work of creating and building community

Equal Employment Opportunity Policy

Cate School is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, sex, pregnancy, childbirth, marital status, age, national origin, ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, veteran status, gender, gender identity, genetic information or any other category protected under federal or local law.

To apply, please visit: https://www.indeed.com/job/accountantaccounts-receivable-ab2d2ab969c32cc3

The Opportunity

Cate School seeks a visionary Head of Finance and Operations (HFO) to steward the distinctive boarding school community through its next chapter of growth and transformation.

This pivotal leadership role offers the rare opportunity to shape the financial and operational foundation of a distinguished four-year college preparatory institution serving 300 students in the idyllic setting near Santa Barbara, California.

With operating expenses of $35M and an endowment of $135M, the school requires an innovative financial steward who combines meticulous attention to detail with the creative vision to rethink significant cost structures and operational systems.

The ideal candidate will be a thoughtful listener and collaborative partner who thrives on investing in school communities, bringing both analytical rigor and imaginative problem-solving to drive sustainable excellence.

As a key member of the strategic leadership team reporting directly to the Head of School, the HFO will oversee the Business Office, Facilities & Plant Operations, People Operations, Technology, Food Services, and the School Store while supporting critical board committees in shaping Cate’s future.

Nomination and Application Process
Nominations and applications are invited for this position. Review of applications will begin immediately, and candidate material received by August 15, 2025, will be assured full consideration, although recruitment will continue until an appointment is announced.

Applications (including a cover letter and resume) must be uploaded to: http://lapovsky.hiringthing.com.

Compensation includes a salary between $275,000 and $350,000, depending on qualifications as
well as a generous fringe benefit package.

Lapovsky Consulting is assisting Cate in this search. For nominations, questions, or additional
information, please contact:
Lucie Lapovsky
Cate@lapovsky.com
917-690-1958

Full Job Description

Position: Registered Nurse
Status: Non-Exempt (Hourly)
Reports To: Nursing Administrator and Medical Director Contact: hiring@cate.org
Pay Scale: $65.00-$70.00 per hour desk rate, $20.00 per hour on-call rate

Job Summary

A Registered Nurse at Cate School reports to the school administration and works under the direct supervision of the Nursing Administrator and the Medical Director. The Registered Nurse is responsible for providing and managing the Health Services program to promote students’ optimal physical, mental, emotional, and social development. This role includes supporting students’ health and well-being and ensuring that all activities align with the school’s Health Services protocols.

The work is primarily indoors in clinical and office settings. The role involves exposure to mechanical, electrical, chemical, and infectious hazards, requiring strict adherence to safety protocols.  General schedule overview includes 1-2 day shifts per week, 2 nights overnight call per week, and minimum one weekend per month.

Job Benefits:

Health Benefits – The School pays 90% of the monthly premium for all full-time employees for the base plan HMO option.  The School pays 90% baseline plan premium for a single employee, plus 40% for dependents.

Additional Benefits Include flexible spending, life insurance, long-term disability, voluntary benefits, accident insurance, accidental death & dismemberment: (AD&D), hospital indemnity insurance, commuter benefits, critical illness insurance, legal service, short-term disability, retirement plans, vacation, sick, and holiday time, on-site child care facility, and professional development funds.

Essential Job Functions:

The responsibilities of this position will include, but not be limited to the following:

Communication Skills

• Effectively communicate verbally, in writing, and electronically with students, families, staff, and external parties.
• Proficient in Google Suite (Docs, Sheets, Drive), Magnus Health, Veracross, and SimpleReport for documentation and communication purposes.
• Manage communication tools, including computers, printers, interfaces, and fax machines, with strong interpersonal skills.

Critical Thinking

• Apply clinical judgment and professional conduct in delivering safe medical care to multiple students.
• Maintain strict confidentiality and analyze clinical situations to identify causes and effects.
• Prioritize tasks, adapt to changing circumstances, and follow through on procedures independently.
• Respond appropriately to medical emergencies and apply critical thinking in assessment, administration, and interpretation.

Interpersonal Skills

• Demonstrate positive interpersonal skills to effectively engage with individuals, families, and groups from diverse cultural backgrounds.
• Establish rapport and build trust with patients, families, staff, faculty, and coworkers.
• Exhibit sensitivity to the needs of others and function as a cooperative team member.

Safe Conduct in the Work Environment

• Follow all safety protocols related to mechanical, electrical, chemical, and infectious hazards in the clinical setting.
• Properly use and maintain personal protective equipment (PPE), including gloves, face shields, goggles, N95 masks, and gowns.
• Clean and disinfect student resting areas and equipment regularly.
• Participate in mandatory safety trainings.

Interdisciplinary Collaboration

• Collaborate with healthcare professionals and school personnel to coordinate student health plans and discharge procedures.
• Maintain accurate, timely, and thorough documentation of nursing activities and health records.
• Participate in the development and implementation of communicable disease control policies.
• Provide health education and in-service training to faculty and staff.
• Counsel students, teachers, and parents on health-related issues.

General Nursing Requirements

• Conduct health assessments, monitor student progress, and detect changes requiring intervention.
• Oversee medication administration and adherence to treatment plans.
• Maintain comprehensive health records and analyze health data using Magnus Health.
• Ensure compliance with OSHA Bloodborne Pathogens standards.
• Deliver specialized health instruction appropriate to student developmental levels.
• Advocate for continuous improvements in school health services and programming.

Physical Abilities and Requirements

• Occasionally lift/move up to 40 pounds and perform repetitive upper body movements for extended computer use.
• Frequent walking, standing, light physical effort, and some kneeling, bending, reaching, squatting, and carrying within the medical office.
• Utilize manual dexterity, mobility, and good vision for testing and technical tasks.
• Assist with patient ambulation, transfers, and administer CPR as needed.
• Use computers, phones, and other medical equipment effectively.

Job Qualifications:

• Valid California Registered Nurse license.
• Current CPR certification (adult, child, infant) with advanced first aid knowledge.
• Valid California driver’s license.
• Strong knowledge of child development, adolescent health, and school health operations.
• Proficiency in required software and electronic health record systems.

All Cate Employees live up to the following Essential Expectations:

1. Overtly support and act according to the school’s mission and values.
2. Foster a safe, predictable, and supportive environment for employees and students.
3. Interact with colleagues in a respectful and collegial manner that fosters a healthy culture for living, learning, and working together.
4. Demonstrate commitment and courage in service of building our school culture where diversity is affirmed and supported.
5. Demonstrate appropriate planning and preparation to meet the complex and evolving needs of your role.
6. Uphold professional standards of predictable presence, reliable responses, and relational trust.
7. Appropriately steward strategic and special projects associated with role or team.
8. Honor the confidentiality of School, student, and family information.
9. Comply with policies and procedures as articulated in the School’s Employee Handbook.
10. Authentically engage in self-reflection in service to professional growth and adapting to the evolving needs of the school.

At Cate, we often talk about the deep sense of community that attends the “spirit of this place.” While the “spirit” manifests in many ways, it is rooted in the full recognition of the dignity of each person. We encourage all members of the Cate community to share their background, interests, identities, and beliefs so that we can collectively work to broaden our perspectives, deepen our capacity for empathy, and strengthen our resilience. In doing so, we can continue the daily work of creating and building community

Equal Employment Opportunity Policy

Cate School is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, sex, pregnancy, childbirth, marital status, age, national origin, ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, veteran status, gender, gender identity, genetic information or any other category protected under federal or local law.

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