Employment

Position: Advancement Associate for Alumni Engagement
Department: Advancement
Reports to: Director of Advancement
Date Written: April 2024
Status: Exempt
Salary: $60,000-$82,000

Summary 

Cate School Advancement: Cate has a long history of philanthropic support from alumni, parents, and friends. Cate’s Advancement office is the fundraising, volunteer management, parent relations, and alumni relations center of the School. The Advancement office manages all aspects of fundraising, including the endowment, capital, planned giving, and annual giving to provide necessary dollars for institutional priorities.

Position Purpose 

The Advancement Associate will be a key member of the Advancement team, building relationships between and among Cate’s decades of alumni. Though focused on alumni engagement, this is a position with great potential for growth in all aspects of Advancement.

The Advancement Associate will collaborate with Advancement staff and volunteers and will be responsible for meeting a portion of Cate’s annual fund budgeted goal, which in 2023-2024 is $2.75M, and is expected to grow each year. They will aim to meet or exceed annual goals of 33% alumni participation and increase the average alumni dollar raised per year.

The Advancement Associate will be the primary liaison between alumni and Cate School and is responsible for alumni activities including volunteer management, alumni programming, and communications. Working closely with the Advancement team, they will be expected to provide innovative strategies for increased alumni connection.

The position requires fundraising ability, strong organizational and technological skills, the ability to build relationships with donors and reunion classes, event coordination, and oversight of volunteer management programs.

POSITION RESPONSIBILITIES 

Alumni Engagement

Ensure and reinforce a strong relationship between alumni and the School. Engage alumni through alumni-driven activities and events, identify and cultivate future volunteers and donors, and provide leadership and support for alumni relations program.

Volunteer Management

Collaborate with and coordinate the Alumni Leadership Council, reunion chairs, and class agents in partnership with members of the Advancement Office. Manage the senior class giving program and coordinate Distinguished Alumni Program and event.

Alumni and Reunion Giving Program

In collaboration with colleagues, work on the 12-18-month calendar of outreach for milestone reunions through class agent/reunion chair volunteer program. Direct March Magic, the young alumni giving program. Solicit alumni for gifts for the Cate Fund.

Alumni Communications

Work with colleagues to write, design, and send quarterly alumni e-newsletters, alumni solicitations, and invitations. Use data-driven segmentation strategies to effectively engage donors.

Social Media

Serve as point person for Cate alumni social media, including LinkedIn, Instagram, and Facebook. Ensure all social media accounts remain active by posting relevant content on regular basis and responding to messages.

Special Events

Collaborate with colleagues on campus events. Oversee Camp Cate, the annual reunion program. Plan and coordinate regional receptions and campus events to meet alumni and donors, manage various aspects of events, make introductions, champion and solicit for the alumni program and Cate Fund. Occasional public speaking.

QUALIFICATION STANDARDS 

Education and Work Experience

• Bachelor’s degree required.
• Three-to-five years experience in alumni relations, annual giving, or a related field. Volunteer management experience desired.
• Experience with donor database systems (Cate School uses Veracross), Google Suite, Microsoft Office, and general technological ability.
• Independent/boarding school experience preferred.

Skills/Qualities 

• Excellent interpersonal skills to develop relationships, build volunteer management program, and solicit gifts with tact and grace.
• Excellent written and verbal communication skills.
• Self-starter, energetic, flexible. Sense of humor a plus.
• Work collaboratively and exhibit leadership competencies including organizational abilities, strategic thinking, and management of multiple priorities.
• Ability to exercise discretion with sensitive and confidential information and demonstrate cultural sensitivity in working with diverse populations.
• Willing to take on additional responsibilities as needed.

Physical Requirements 

• Ability to lift 20 pounds, using proper lifting techniques.
• Ability to sit, stand, and/or move around the applicable working environment as needed.
• Ability to travel safely and comfortably around our campus.
• Ability to use a keyboard or an alternative input device and other office equipment. ● Ability to read information in printed material, on a computer screen, and/or on a mobile device/laptop for extended periods of time.

About Cate 

For more than a century, Cate School has blended together the tradition of the East Coast with the innovation of the West Coast in the service of a dynamic, diverse, and close-knit community. A four-year college preparatory school with a low student-to-faculty ratio, small class sizes, and inviting residential spaces, Cate’s inquiry-based program is designed to challenge, inspire, and support boarding and day students whose interests, abilities, characters, and aspirations make them individually and collectively exceptional.

Join a professional community that is celebrated for its transformational pedagogy and that fosters curiosity. Here, our faculty thrives within a dynamic culture driven by an unwavering dedication to the greatest growth possible, a spirit of innovation and progress, and a core of care and support for each member of this community.

Cate School is committed to a policy of Equal Opportunity Employment and nondiscrimination in the treatment of employees or applicants for employment without consideration of race, color, ethnicity, religion, age, sexual orientation, marital status, national origin, disability, veteran status, genetic information, gender or gender identity.

Cate School offers competitive compensation. In setting compensation ranges, Cate School reviews numerous factors including industry data from NAIS, CAIS, NBOA, and other market data. Final Salary is based on experience relevant to the role and internal equity.

Note: This job description is intended to convey essential information about the position and is not an exhaustive list of duties, responsibilities, or qualifications.

Position: French Instructor
Reports to: Mónica Garcia-Gamero, Modern Language Chair
Date Written: April 2024
Status: Exempt (Salaried)
Pay Scale: $60,000-$80,000
Contact: Annalee Salcedo, Dean of Academics, annalee_salcedo@cate.org; 805-684-4127 ext. 271

Job Summary
Cate School is currently seeking highly qualified French language teaching candidates. The position includes the teaching of five classes: French 1, French 2, French 3/3H, Adv French Language, and Post Advanced French.  Each week, classes meet three times for 65 minutes, teachers host office hours for one hour, and there are one-hour department and faculty meetings. As a boarding school, we have required programming on about a dozen Saturdays throughout the school year.

In addition to instructing French, this role may include full residential engagement including residential duty on a dorm team and two co-curricular responsibilities. If housing is not an appropriate fit at this time, a “day faculty” role may also be an option. Day faculty members are also involved in Cate’s residential and co-curricular programs, though to a lesser extent than housed faculty members.

Cate students, teachers, and parents have high expectations for teaching and learning. Consequently, we expect our teachers to…

• Collaborate
  • work with course team teachers to deliver consistent, high-quality instruction
  • participate in department, school, and parent meetings
  • communicate necessary information regularly to students, colleagues, and parents regarding student progress and student needs

• Practice excellent teaching:
  • plan, prepare, and design activities that engage students in inquiry and facilitate active learning experiences
  • be knowledgeable of and incorporate national standards and best practices
  • identify and select differentiated instructional resources and methods to meet students’ varying needs
  • guide and monitor student learning and growth through formative assessment and appropriate feedback
  • assign and grade class work, homework, tests, and assignments in a timely, fair, and consistent manner
  • maintain accurate and complete records of student’s progress and development
  • participate in department and school meetings, parent meetings
  • communicate necessary information regularly to students, colleagues, and parents regarding student progress and student needs
  • keep updated with developments in the subject area and with teaching resources and methods, make relevant changes to instructional plans and activities, and be willing to grow professionally and attend conferences

• Continue to Learn
  • maintain a commitment to continuous professional growth through reflective practice, evaluative feedback, and evolving school needs
  • stay up-to-date with curriculum standards, developments in education, teaching resources and methods, and incorporate new learning into teaching practices
  • help advance the school’s objectives concerning the curricular integration of computational thinking

• Demonstrate commitment to DEI work
  • foster a sense of belonging for each student in French
  • practice inclusive teaching techniques for lesson planning, classroom instruction, assessment, and curriculum design.

Key Responsibilities

• Teach 5 classes, attend meetings, and hold office hours
• Attend all school community events during the academic day
• If housing is provided,
  • advise 4-6 students
  • participate in dorm duty (or equivalent) 1-2 nights a week

In terms of education and experience, applicants for this position will have:

• minimally a BS or BA in French language and literature and certification for teaching French to nonnative speakers or similar.

• teaching experience in high school or college French language courses and an ability to teach across different grade levels

• demonstrated facility with or ability to learn LMS (Schoology, Veracross, etc.)

• demonstrated commitment to / love for working with teenagers as a role model, mentor, advisor

• demonstrated commitment to professionalism, collaboration, and growth

Key Competencies

•    self-motivation
•    high energy level
•    verbal and written communication skills
•    attention to detail
•    high work standards
•    problem-solving
•    decision making
•    organizing and planning
•    learning orientation
•    critical thinking
•    stress tolerance
•    flexibility and adaptability
•    initiative

About Cate
For over a century, Cate School has been blending together the tradition of the East Coast with the innovation of the West Coast in the service of a dynamic, diverse, and close-knit community. A four-year college preparatory school with a low student-to-faculty ratio, small class sizes, and inviting residential spaces, Cate’s inquiry-based program is designed to challenge, inspire, and support boarding and day students whose interests, abilities, characters, and aspirations make them individually and collectively exceptional.

Join a professional community that is celebrated for its transformational pedagogy and that fosters curiosity. Here, our faculty thrives within a dynamic culture driven by an unwavering dedication to the greatest growth possible, a spirit of innovation and progress, and a core of care and support for each member of this community.

Cate School is committed to a policy of Equal Opportunity Employment and nondiscrimination in the treatment of employees or applicants for employment without consideration of race, color, ethnicity, religion, age, sexual orientation, marital status, national origin, disability, veteran status, genetic information, gender or gender identity.

Cate School offers competitive compensation. In setting compensation ranges, Cate School reviews numerous factors including industry data from NAIS, CAIS, NBOA, and other market data. Final Salary is based on experience relevant to the role and internal equity.

Note: This job description is intended to convey essential information about the position and is not an exhaustive list of duties, responsibilities, or qualifications.

Position: Manager of Advancement Services
Department: Advancement
Reports to: Director of Advancement
Date Updated: April 2024
Status: Non-Exempt
Salary: $58,000-$72,000

CATE SCHOOL ADVANCEMENT
Cate has a long history of philanthropic support from alumni, parents, and friends. Cate’s Advancement Department is the fundraising and alumni relations center of the School. The Advancement office manages fundraising for endowment to support access, faculty, and programmatic initiatives, as well as capital fundraising, planned giving, and annual giving to provide necessary dollars for institutional priorities.

POSITION PURPOSE
The Manager of Advancement Services plays a critical role in managing the database, gift processing and acknowledgment, reporting, and tracking. The Manager will bring an entrepreneurial spirit, creative problem-solving, and essential administrative leadership to the entire Advancement department.

KEY RESPONSIBILITIES

1. Oversee advancement database (Veracross): Manage and maintain records and data as it pertains to advancement. Create and document procedures for data management, integrity, and analysis. Conduct research and outreach as needed to find current information on donors.
2. Gift entry and gift record management: Enter all pledges and donations, of all types, received by Cate School, typically more than 1,500 annually. Keep records associated with all pledges and donations and manage process for pledge reminders. Supervise and coordinate with Advancement Associate for the acknowledgement letter process.

3. Collaborate with Business Office: Reconcile gift records and designations, produce and update reports for CFO, and produce reports for annual audit.
4. Assist in Cate Fund fundraising efforts: Produce regular reports on progress of annual fund, help identify and track leadership-level prospects, produce lists, and send both letter and email-based appeals.
5. Train Advancement staff on use of the database and provide operational support.
6. Oversee moves management process: Meet regularly with major gift officers to review prospects. Design and maintain systems for prospect management. Document prospect-related activities.
7. Develop and provide regular financial and campaign reporting: Manage all reporting activities related to fundraising, stewardship, and other donor information.
8. Produce fiscal year-end reports and lists for annual Report on Philanthropy.
9. Generate annual reports for National Association of Independent Schools (NAIS), Voluntary Support for Education (VSE), and other organizations.
10. Participate in advancement events and activities and provide support for Advancement department. Examples include producing nametags for events, compiling packets for family and alumni activities, maintaining and archiving hardcopy files on donors, and managing registration process for on-campus events and receptions.
11. Provide excellent customer service for donors, trustees, and volunteers by phone, email, and in person. Collaborate with other Cate School departments to assist in data management and entry.

Required Experience/Qualifications:

• 2-3 years CRM database experience; Cate uses Veracross.
• Demonstrated attention to detail and interest in data management.
• Bachelor’s degree or equivalent required.
• Excellent computer skills including a high level of literacy in Microsoft Office and Google suite; ability to rapidly learn and adapt to new and changing technologies.
• Ability to maintain a high level of confidentiality as well as strong oral and written communication skills demonstrating discretion, tact, and diplomacy with a variety of stakeholders.

• Collaborative work style with a willingness to assist all colleagues.
• Ability to work independently, be proactive, and have excellent time management skills.
• Some availability for weekend and evening events required.

Preferred Experience/Qualifications:

• Advancement experience, especially in gift processing and donor record maintenance.
• Volunteer or paid experience in a nonprofit setting, preferably in the field of education.

Physical Requirements

• Ability to lift 20 pounds, using proper lifting techniques.
• Ability to sit, stand, and/or move around the applicable working environment as needed.
• Ability to travel safely and comfortably around our campus.
• Ability to use a keyboard or an alternative input device and other office equipment.
• Ability to read information in printed material, on a computer screen, and/or on a mobile device/laptop for extended periods of time.

This job description is not intended to be all-inclusive. An employee may also perform other reasonably related business duties as assigned.

To apply: Please send resume and cover letter to Lindsay Newlove, Director of Advancement, at lindsay_newlove@cate.org

Equal Employment Opportunity Policy

Cate School is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, sex, pregnancy, childbirth, marital status, age, national origin, ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, veteran status, gender, gender identity, genetic information or any other category protected under federal or local law. 

Reports to: Head of School
Date Written: January 2024
Status: Exempt, Full-Time, 12 months
Salary Range: $70,000-$85,000
To Apply Contact: Director of People & Belonging, Yutopia Essex, yutopia_essex@cate.org

Position Purpose
The Executive Assistant to the Head of School plays a vital role in providing seamless support to the daily operations of the Head of School’s office. This position requires a proactive individual with a broad skill set, capable of managing diverse responsibilities in a dynamic and fast-paced environment. Serving as a trusted partner with unwavering integrity, this role demands the highest level of discretion, particularly considering the residential context of Cate. The Executive Assistant is an exceptionally organized, detail-oriented, and innovative professional with robust communication and project management skills.

Description of Responsibilities:

• Schedule Management:

• • • Create a productive and manageable schedule for the Head of School.
    • Prioritize and redirect meeting requests to ensure accessibility while allowing dedicated time for strategic issues and projects.

• Communication Excellence:

• • • Represent the Head of School’s office through excellent written and oral communication, exercising independent judgment, initiative, and discretion.
    • Foster relationships with all offices throughout the school.

• Financial Oversight:

• • • Manage the Head’s office budget.
    • Oversee all contracts and projects related to the Head of School’s office, such as consultants and searches.

• Travel and Event Coordination:

• • • Coordinate the Head of School’s travel and professional development.
    • Plan events hosted by the Head of School for various constituents.

• Collaboration with Advancement:

• • • Work closely with the Advancement office to coordinate donor engagement, communication, events, and travel.

• Marketing and Communication:

• • Coordinate all Head of School communications with the Director of Marketing and Communication.
  • Ensure deadlines are met by allocating time for writing.

Board of Trustees Support Responsibilities:

• Manage communications, support, and record-keeping, including meeting minutes, agendas, materials, address rosters, committee assignments, and meeting dates.
• Update and maintain the online Trustee Portal.
• Coordinate logistics for Board of Trustee meetings (4 per year) and Executive Committee meetings (4 per year), handling dates, locations, materials, and minutes.
• Support Board Leadership and committees, especially in scheduling and communication.
• Develop orientation schedules and materials for new trustees, maintain trustee term expiration information, committee assignments, and reference materials.
• Coordinate Board receptions, dinners, and special events.

• Personal Assistance:

• • • Assist with personal tasks for the Head of School, including scheduling appointments, managing small projects, and handling various personal responsibilities.

• Additional Responsibilities:

• • Undertake other duties as assigned, with occasional night and weekend hours required.

Qualification Standards, Skills and Competencies:

• Bachelor’s degree or equivalent with administrative support experience, preferably in an executive office, ideally within an educational setting.
• Commitment to working in and fostering an inclusive community.
• Excellent interpersonal and relationship-building skills.
• Ability to cultivate strong, collaborative relationships internally and externally.
• Strong problem-solving skills with a commitment to follow-through.
• Proficiency in Google environment, Microsoft Word, Excel, and other database programs.
• Exceptional writing, editing, and proofreading skills.
• Outstanding organizational skills with the ability to handle multiple demands.
• Experience in meeting, calendar, time, and event management.
• Ability to handle confidential information with discretion and independent judgment.
• Ability to lift/push/pull at least 20 pounds.

Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of duties, responsibilities, or qualifications.

Position: Infant-Toddler Teacher
Reports to: ELC Director, ELC Assistant Director
Date Revised: March 2023
Status: Hourly, Non-Exempt, Full-Time
Salary Range: $20 – $25 per hour
Contact: Interim Director of Cate Early Learning Center, Diamond Gray-Diaz,
diamond_gray@cate.org, 805.684.4127 ext. 305

General Summary: 

The Infant-Toddler Teacher is responsible for all aspects of care for infants and toddlers while at the Cate Early Learning Center.  Such responsibilities will include physical caregiving, developmental assessments, monthly contributions to Learning Stories and child portfolios, development of age-appropriate/individually appropriate curriculum, and facilitating supportive relationships with parents.

Essential Job Functions

The responsibilities of this position will include, but not be limited to the following:

Early Childhood Programming

• At all times ensure the children’s safety in both indoor and outdoor environments.
• Maintain teacher-to-child ratios at all times. (Infants 1:4, Toddlers 1:6)
• Responsible for formulating relationships with parents and children that are respectful of individual differences, family styles, and cultural/socioeconomic diversity.
• Responsible for ensuring that all meal and rest breaks for the staff and the changes in the daily schedule for the children (outside time, meals for the children, diaper changes, etc.) are done in an organized manner to support a sense of routine in the environment for the children.
• Plan, supervise, and implement the Infant-Toddler program in accordance with the policies and philosophy of the ELC and the identified curriculum objectives.
• Strive to create an instructional program that meets the needs of each child with concern for his/her interests, individual learning style, and pace of learning.
• Provide appropriate guidance to support staff and substitute teachers, and actively facilitate their program development skills.
• Design a stimulating, consistent, and developmentally appropriate learning environment suitable for all children enrolled in the classroom.
• Contribute monthly Learning Stories pertaining to each child’s development and keep their respective portfolios up-to-date.
• Responsible for doing routine evaluations of each child’s development.
• Adaptable to changes in daily routines and program needs.
• Strive to create a state-of-the-art childcare program.

Interactions with Children

• Strive to create a language-rich program, encouraging positive and respectful interactions.
• Treat each child with dignity and respect.
• Help each child to become aware of his/her role as an integral member of the group.
• Help each child to become comfortable with him/herself.
• Encourage active involvement in problem-solving in the environment.
• Encourage children to be responsible for their actions to support the development of their roles as effective decision-makers.

Working with Parents

• Communicate with parents on a regular basis regarding the progress of their children in the program or specific issues as they occur on a day-to-day basis.
• Work with new parents to create an easy transition into the Program.
• Create an environment that embraces open communication between staff and parents.
• Provide Early Childhood/community resources as needed.
• Update Learning Genie Application in real-time.

Supporting Positive Staff Relationships

• Attend and participate in all staff meetings.
• Attend all recommended in-service trainings.
• Direct any issues to a suitable person in a timely and appropriate manner.

Administrative Functions

• Complete all assigned paperwork (daily information sheets *Learning Genie*/daily attendance, nap and rest documentation, shopping lists, child injury reports, etc.) in a timely manner.
• Assist in the education and ongoing evaluation of fieldwork students, when applicable.

Physical Requirements

• Continually able to observe and respond to children’s needs, emergencies, and/or conflicts that might occur during the day (inside or outside environment).
• Continually able to lift children/materials 1-40 pounds from the floor to a waist-high table.
• Continually able to kneel to maintain eye contact at the child’s level.
• Continually able to sit on the floor to work with children.
• Continually able to react to a child that is 20 to 30 feet away within 30 seconds.
• Continually able to carry a child (1 to 40 pounds), up to 50-100 feet.
• Continually able to respond to children’s first aid needs (inside and outside) which may include cuts, bruises, blood/bodily fluids.
• Continually able to communicate clearly and calmly to children, parents, and co-workers.
• Continually able to deal effectively with the stress involved in working closely with children, parents, and co-workers.
• Continually able to do fine and medium hand manipulation.

Employee Conduct

It is the responsibility of every employee to contribute to a positive work environment through cooperative and professional interactions with co-workers, customers, and vendors.

Minimum Job Qualifications

• High school graduate.
• Minimum of one year’s experience working with young children, two preferred.
• Twelve (12) core units in Early Childhood Education.
• 6 Infant-Toddler units (or 3 units at the time of hire with successful completion of 3 additional units within 12 months of hire).
• Successful completion of the fingerprinting process and or successful transfer of fingerprints from another program.
• Successful completion of the hiring packet, including current immunization record.
• Working knowledge of personal computers with experience in the use of such programs as Microsoft Word and the Google Workspace (Gmail, Google Sheets, Google Docs, Google Calendar, Google Photos).
• Excellent customer service skills in person and on the phone.
• Comfortable with team-based work structure; ability to demonstrate flexibility on the job.
• Demonstrates initiative is conscientious, and provides complete follow-through on areas of responsibility.
• Preferred bilingual (Spanish).
• Strong grasp of RIE philosophy.
• CPR/First Aid Certification, or able to acquire within 3 months of hire date.

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